The NetSuite Settings Form is required for the Paystand Implementation team to complete your Integration with NetSuite and includes four sections:
- Features
- Operations & Access
- Email Templates
- General Ledger (GL) Accounts
Completing this form before your Kickoff call will ensure an expedited integration between your Paystand and NetSuite account integration. Please review the following for details on what's needed to complete the NetSuite Settings Form.
Features
1) Do you use multiple currencies: Yes or No, USD Only
2) Do you have single or multiple entities: Single, Multiple, Undecided
If you are only operating a single business entity, select Single. If you are connecting Paystand to multiple business entities ("Subsidiaries"), select Multiple.
2a) List the names and corresponding IDs for all subsidiaries.
If using Multiple entities, list all names and their IDs for each subsidiary.
3) In which countr(ies) do your business entity and bank account reside? United States, Canada, Mexico, Germany, Other
4) Which of the following are used to record transactions? Invoices / Payments or Sales Orders / Customer Deposits
5) Which currencies will be used for Settlement? AUS/NZ, CAD, EUR, GPB, MXN, USD, Other
5a) For multiple subsidiaries, enter every subsidiary name and their corresponding settlement currencies.
Note: This question will only be displayed when selecting multiple currencies with multiple subsidiaries (questions 1 and 2). Add a line for each subsidiary as follows:
Subsidiary Name 1, USD, CAD
Subsidiary Name 2, USD
Subsidiary Name 3, USD, CAD, GPB
6) Which currencies will be used for Presentment? AUS/NZ, CAD, EUR, GPB, MXN, USD, Other
6a) For multiple subsidiaries, enter every subsidiary name and their corresponding presentment currencies.
Note: This question will only be displayed when selecting multiple currencies with multiple subsidiaries (questions 1 and 2). Add a line for each subsidiary as follows:
Subsidiary Name 1, USD, CAD
Subsidiary Name 2, USD
Subsidiary Name 3, USD, CAD, GPB
7) Will partial payments be allowed? Yes or No
8) List all custom mandatory fields added to Payment Records, Custom Deposit Records, and Deposit Records and include the default values Paystand should use for each of these fields.
Operations & Access
9) Do you have a Sandbox environment? Yes, No
9a) When was your last Sandbox refresh?
9b) Provide Sandbox Admin Access for Paystand.
Implementation involves creating a web user, a web user role, smart events, invoices, customers, checking accounts, GL accounts (and more) at the top level and Entity Level.
9c) Provide the email used for Paystand Sandbox Admin Access.
- Admin access must be assigned to an email address in the following format: implementations+YourCompanyName@paystand.com
- Example: implementations+paystand@paystand.com
9d) Confirm the email addressed used for Paystand Sandbox Admin Access.
10) Provide Production Admin Access for Paystand.
10a) Confirm the email addressed used for Paystand Production Admin Access.
- Admin access must be assigned to an email address in the following format: implementations+YourCompanyName@paystand.com
- Example: implementations+paystand@paystand.com
Email Templates
11) Enter the first and last name of the user that payment emails should appear from.
11a) For multiple subsidiaries, enter every subsidiary name and corresponding first and last name of the user that payment emails should appear from.
12) Should email receipts be sent to customers each time a payment is made? Enable or Disable
13) Should email notifications be sent to your internal team? Enable or Disable
14) Which email should be used for internal notifications?
14a) For multiple subsidiaries, enter every subsidiary name and corresponding email that should be used for internal notifications.
15) Which NetSuite User will access tokens be assigned to? First and Last Name
General Ledger Accounts
16) Enter the bank account where deposits are made. This must be an Account Type of 'Bank'.
16a) For multiple subsidiaries, enter each subsidiary name and corresponding bank account where deposits are made. This must be an Account Type of 'Bank'.
17) Enter the bank account where disputes are made against a payment.
18) Enter the adjustment account. Typically an expense account.
19) Enter the Accounts Receivables Account associated with Invoices and/or Sales Orders.
20) Enter the GL Account that covers the cost of card or ACH transaction costs. Typically an expense account.
21) What GL Account should be used if other income is collected.
22) Will transaction fees be passed on to your customers?
22a) What fee % will be passed to your customer? Most Paystand clients use 3.2% covering 95% of fees.
22b) For multiple subsidiaries, enter each subsidiary name and corresponding fee % that will be passed to your customer. Most Paystand clients use 3.2% covering 95% of fees.