Guide to the Sage Settings Form

The Sage Settings Form is required for the Paystand Implementation team to complete your Integration with Sage and includes five sections:

  • Features
  • Operations & Access
  • Environment Setup
  • GL Accounts
  • GL Accounting

Completing this form before your Kickoff call will ensure an expedited integration between your Paystand and Sage accounts. Please review the following for details on what's needed to complete the Sage Settings Form.

Features

1) Do you have single or multiple entities: Single, Multiple, Undecided

If you are only operating a single business entity, select Single. If you are connecting Paystand to multiple business entities ("Subsidiaries"), select Multiple, however, subsidiaries must managed within Sage.

1a) List the names and corresponding IDs for all subsidiaries.

If using Multiple entities, list all names and their IDs for each subsidiary.

2) In which countr(ies) do your business entity and bank account reside? United States, Canada, Mexico, Germany, Other

3) Which currencies will be used for Invoices and, if applicable, Sales Orders? AUS/NZ, CAD, EUR, GPB, MXN, USD, Other

Operations & Access

4) What is the default timezone in your Sage Intacct environment?

5) Where are Invoices, Sales Invoices, and/or Sales Orders created? Top Level, Entity Level

6) Where are email payment notifications sent from? Order Entry, Accounts Receivable

7) Do you have a Sandbox environment? Yes, No

7a) When was your last Sandbox refresh? 

7b) Provide Sandbox Admin Access for Paystand.

Implementation involves creating a web user, a web user role, smart events, invoices, customers, checking accounts, GL accounts (and more) at the top level and Entity Level.

7c) Confirm the email used for Paystand Sandbox Admin Access.

  • Admin access must be assigned to an email address in the following format: implementations+YourCompanyName@paystand.com
  • Example: implementations+paystand@paystand.com

8) Provide Production Admin Access for Paystand.

8a) Confirm the email addressed used for Paystand Production Admin Access.

  • Admin access must be assigned to an email address in the following format: implementations+YourCompanyName@paystand.com
  • Example: implementations+paystand@paystand.com

9) Provide the first and last names with email addresses and the role (admin or client) that Paystand Dashboard users should be granted.

10) Enter the email address for Paystand Collections emalis

Environment Setup

Within the Sage environment, there are four primary configurations that must be activated in order for Paystand to complete the Sage integration. 

Note: Paystand is a Sage-approved Marketplace application so there are zero license fees when the platform, services, and email templates are used for the Paystand solution.

  • Permissions Types
  • Email Templates
  • Web Services
  • Platform Services

The following settings must be enabled in Sage in order to proceed with the Paystand Integration.  For more information on how to configure the below settings, visit the Sage Help Center.

11) Set the Permission Type as role-based: Confirmed

Paystand is strictly role-based and requires the Sage permissions set as role based. Visit the Sage Permissions Guide for more information.

  1. Navigate to Company > Setup tab > Configuration > Company, and click Edit
  2. In the Global settings section, change the Permission type to Role-based and Saveimage (31).png

Once the setting is changed, visit Company > Setup tab > Users > Roles and the roles list will display the system-generated roles.

12) Activate email templates: Confirmed

13) Activate web services: Confirmed

  • Navigate to Company > Admin > Subscriptions
  • Click Web Services, then ConfigureScreenshot 2023-01-13 at 10.42.23 AM.png

14) Activate platform services: Confirmed

General Ledger Accounting

15) What is the numbering convention for the GL Cash Account?

16) What is the account ID of the checking account where you want Paystand to deposit the funds.

After reconciling payments in your Checking account, Paystand will automatically create a Journal Entry to transfer funds from its account to your preferred Operating Checking account in Sage.

17) What are the mandatory Dimensions required for the GL account representing your Operating Checking account and what fixed values would you like for each Dimension?

General Ledger Accounts

A unique General Ledger (GL) Account per entity is required to book payments. This GL account will be linked to the Checking account (format PSCASH-[entity_id]) that will be created inside the Sage Intacct environment to reflect funds deposited by Paystand. 

In order for Paystand to create a new GL account please provide us with the numbering convention you wish to use for this GL account. (ie. 10000)

18) Enter the Location Id of the subsidiar(ies) that will be used.

19) Which GL account should be used to debit the discount amount?

For example, a $1,300 invoice with a 2% discount would reflect:
  • a $1,274 debit to Cash,
  • a $26 debit to Sales Discounts, and
  • a credit of $1,300 to Accounts Receivable.

The Discount account is also used to offset the AR Adjustment that is created when a refund is processed.

20) Specify any mandatory dimensions for the above GL account

21) What GL account should be debited to record the merchant fees through Journal Entries?

22) Specify any mandatory dimensions for the above GL account

23) What GL account should be credited to record the Convenient fees through Journal Entries?

24) Specify any mandatory dimensions for the above GL account

25) Which Disputes Account will be used? The default is the Merchant Fee GL.

26) Specify any mandatory dimensions for the above GL account

27) For Adjustment Accounts, what are the GL accounts for booking positive and negative adjustments through Journal Entries?

28) Specify any mandatory dimensions for the above GL account

29) For AR Advances, What are the GL accounts for booking positive and negative adjustments through Journal Entries?

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30) Specify any mandatory dimensions for the above GL account

31) Paystand records payments by crediting AR and debiting a checking account that represents Paystand’s balance. Which, if any, dimensions are mandatory for your AR GL?

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